Terms of Service

Agreement to These Terms

These Terms of Service (the “Terms”) are a binding agreement between you and Air Boss (“we,” “our,” or “us”) governing your use of the Air Boss website, the web dashboard at air-boss.club, and the Air Boss mobile app for iOS and Android (together, the “Service”). By creating an account or using the Service, you agree to these Terms and to our Privacy Policy. If you do not agree, do not use the Service. If you create a club or accept these Terms on behalf of a flying club or other organization, you represent that you have authority to bind that organization.

The Service

Air Boss is a management platform for flying clubs. It provides aircraft scheduling and reservations, flight logging and meter readings, squawk and maintenance tracking, aircraft logbooks, member documents and currency tracking, member billing and ledgers, club messages and broadcasts, a pre-flight brief, weather and aircraft-position displays, an Instructor Network for finding and booking flight instructors, and a portal for the mechanics who work on a club's aircraft. We may add, change, or remove features from time to time.

Not a Substitute for Official Records, Briefings, or Your Own Judgment

Air Boss is a record-keeping and coordination aid. It is not a substitute for official aircraft maintenance logs, pilot logbooks, airworthiness records, or any record required by the Federal Aviation Administration or another aviation authority. You and your club remain solely responsible for keeping all legally required records, for determining whether an aircraft is airworthy, for pre-flight planning, and for complying with all applicable regulations.

Information in the Service — including maintenance status, grounding status, meter readings, squawk reports, scheduling data, and the pre-flight brief — is entered by people and may be incomplete, out of date, or wrong. Weather shown in the Service is retrieved from public aviation weather sources and may be stale or missing; it is not an official weather briefing. Aircraft positions shown on the map come from public ADS-B feeds and may be delayed, inaccurate, or absent; they must never be used for traffic avoidance or separation. Values read from photos by our AI processing partner are suggestions that you review and confirm before they are saved. Do not rely on the Service for flight-safety or regulatory decisions. Always consult official records, obtain a proper briefing, and perform required inspections before operating an aircraft.

Accounts and Sign-In

You must be at least 13 years old to use the Service and must provide accurate information when creating an account and keep it up to date. You can sign in with an email address and password or through Apple or Google; the mobile app can also unlock with your device's biometrics. You are responsible for safeguarding your credentials and your device, and for all activity under your account. Tell us promptly at support@air-boss.club if you suspect unauthorized use. Club administrators are responsible for managing who belongs to their club and what role each member has.

Clubs, Roles, and Acting for Others

Each club is run by its own administrators, who decide which aircraft are listed, which members may fly them, what each member is charged, and which records members may see. A club may also designate dispatchers who can create or change reservations on a pilot's behalf. Administrators and dispatchers must act within the authority their club has given them, and a reservation, charge, or message made on your behalf is between you and your club. We do not referee disputes between a club and its members.

Acceptable Use

You agree not to misuse the Service. Among other things, you may not: use the Service in violation of any law or regulation; access or attempt to access data belonging to clubs or users you are not authorized to view; share a sign-in, calendar feed, or mechanic portal link with someone who is not entitled to it; interfere with or disrupt the Service or its infrastructure; probe, scan, or test the security of the Service without our written permission; upload malicious code or content you do not have the right to share; knowingly enter false flight, maintenance, or billing records; use club messages or broadcasts to harass others or to send unsolicited advertising; or resell or sublicense the Service without our consent. We may suspend or terminate access for violations of this section.

Your Content and Club Data

Your club owns the data it and its members enter into the Service — flight records, reservations, squawks, maintenance and logbook entries, ledgers, messages, member information, photos, and uploaded documents (“Club Data”). You and your club grant us a limited license to host, process, transmit, and display Club Data only as needed to operate, secure, and improve the Service and as described in our Privacy Policy. Within the platform, Club Data is visible to club members according to the roles the club's administrators have configured; if you belong to more than one club, each club sees only its own records.

You are responsible for the content you upload, including photos and documents, and you confirm you have the right to share it. Club administrators can export flight logs, maintenance history, member lists, reservation history, and financial reports from the web dashboard at any time, and we encourage clubs to keep their own copies.

Instructor Network

The Instructor Network lets flight instructors publish a profile with the services they offer and their rates, and lets pilots and clubs find and contact them. Instructors are independent; they are not our employees, agents, or contractors, and we do not verify their certificates, ratings, currency, or insurance. Instruction is arranged, delivered, and paid for directly between the instructor and the pilot or club; we do not process those payments and are not a party to that arrangement. Pilots and clubs are responsible for confirming an instructor's qualifications before flying with them.

Mechanic Portal and Shared Links

A club administrator may issue a mechanic portal card for an aircraft. Anyone holding that card's link can view the aircraft's squawks and logbooks and record maintenance work without an Air Boss account, so the club is responsible for who it gives the card to and for revoking it when a mechanic changes or an aircraft is sold. The same applies to the calendar feed link available from your profile: anyone with the link can read your reservations until you revoke it.

Payments and Billing

The Service is billed to the club, not to individual members. Every club starts with a 15-day free trial of the full Service. After the trial, the club plan is billed monthly per aircraft on the club's active fleet at the rate shown on our pricing page, and the club's administrators are responsible for keeping a valid payment method on file. Payments are processed by Stripe, our payment processor; card details are entered on Stripe's forms and are also subject to Stripe's terms. Fees are exclusive of any taxes, which are the club's responsibility. A club may cancel at any time; the subscription ends at the close of the current billing period, and fees already paid are not refunded for partial months. If payment fails, we may limit or suspend the club's access until it is brought current. We may change our pricing with reasonable advance notice; changes take effect at the club's next billing cycle.

Charges between a club and its members — flight time, dues, fuel reimbursements, instruction, and similar — are set and collected by the club. Air Boss records them in the club's ledger but does not collect them, and any dispute over them is between you and your club.

Leaving a Club, Deleting Your Account, and Termination

You may leave a club, or a club may remove you, at any time. You may also delete your account from the mobile app or by emailing support@air-boss.club. Deleting your account removes your profile, sign-in credentials, documents, and photos. Flight, billing, and maintenance entries you created remain in your club's records, because they are the club's operational and financial history, but they are no longer linked to your name.

We may suspend or terminate your access, or a club's access, if these Terms are violated, if required by law, if a club's subscription lapses, or if we discontinue the Service, in which case we will give clubs reasonable notice and an opportunity to export their Club Data. Provisions that by their nature should survive termination — including ownership, disclaimers, limitation of liability, and governing law — will survive.

Mobile App

The mobile app is distributed through the Apple App Store and Google Play, and your use of it is also subject to their terms. Apple and Google are not responsible for the app or for supporting it. We may require you to update to a current version of the app before continuing to use it, so that every member of a club is working from the same records. The app does not collect your device's location.

Disclaimers

The Service is provided “as is” and “as available,” without warranties of any kind, whether express, implied, or statutory, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or secure, or that data presented in the Service — including weather, aircraft positions, and values read from photos — is accurate or complete. You use the Service at your own risk.

Limitation of Liability

To the maximum extent permitted by law, we will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of profits, revenue, data, or goodwill, arising out of or related to your use of (or inability to use) the Service — including any damages arising from reliance on information in the Service, aircraft operation, scheduling conflicts, maintenance decisions, or the conduct of instructors, mechanics, clubs, or other users — even if we have been advised of the possibility of such damages. To the maximum extent permitted by law, our total liability for all claims relating to the Service will not exceed the amounts your club paid us for the Service in the twelve months before the claim arose, or one hundred U.S. dollars if nothing has been paid. Some jurisdictions do not allow certain limitations, so parts of this section may not apply to you.

Changes to These Terms

We may update these Terms from time to time. When we do, we will revise the “Last updated” date above and, for material changes, give notice through the Service or by email. Continued use of the Service after changes take effect constitutes your acceptance of the revised Terms.

Governing Law

These Terms are governed by the laws of the State of California, United States, without regard to its conflict-of-law rules. Any dispute arising out of or relating to these Terms or the Service will be resolved exclusively in the state or federal courts located in Placer County, California, and you consent to their jurisdiction.

Contact

Questions about these Terms? Reach us at support@air-boss.club.